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| Charter
of the South Carolina Government Webmasters Association |
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Section 1. Name The name of this organization is the South Carolina Government Webmasters Association, hereinafter referred to as the Association Section 2. Purpose The purpose of the Association is to pursue the realization of the following objectives:
Section 3. Powers The Association has all powers necessary, incident, or appropriate to the furtherance of its purposes, including but not limited to receipt and collection of dues and acceptance of contributions. Article II – Membership Section 1. Eligibility Membership will be open to all government Webmasters in South Carolina. Section 2. Dues Dues, if any, for membership in the Association will be determined by a majority vote of the active membership. Article III – Officers Section 1. Positions The Officers of the Association are: A. Chairman Section 2. Duties and Powers A. Chairman – The Chairman shall be the principle executive officer of the Association and, subject to the control of the executive board, shall in general supervise and control all of the business affairs of the organization. He/she shall, when present, preside at all meetings of the membership and of the executive board, and in general shall perform all duties incident to the office of the chairman. B. Vice-Chairman/Treasurer – In the absence of the Chairman or in the event of the Chairman’s death, inability or refusal to act, the Vice-Chairman shall perform the duties of the Chairman, and when so acting, shall have all powers of and be subject to all the restrictions upon the Chairman. The Vice-Chairman shall perform such other duties as from time to time may be assigned by the Chairman or by the executive board. The Vice-Chairman shall serve as the Chairman of the Membership Committee. The Vice-Chairman shall also serve as Chief Financial Officer and the custodian of all funds, if any, of the Association. C. Secretary – The Secretary is the recording officer and responsible for the records of the Association, except for financial records. Section 3. Election and Appointment The Chairman, Vice-Chairman, and Secretary shall be elected every two years by a majority vote at the business meeting. The vote may be by secret ballot. Section 4. Tenure Officers shall serve for a period of two consecutive years or until their successors are duly qualified and elected. They shall assume office at 12:00 noon on the day following their election or appointment. Section 5. Termination of Tenure A. Tenure in office is terminated by: 1. death; B. An officer may be removed from office for failure to fulfill duties by a two-thirds vote by secret ballot of the membership present at a regular or special meeting. Section 6. Vacancies In the event of a vacancy in the elected offices of the Association resulting from other than termination of tenure, the board will appoint a successor to the vacant office to serve until the next regularly scheduled meeting, or until a special meeting is convened to elect a successor. Article IV – Executive Board Section 1. Organization and Members There is an Governing and Oversight Group of the Association known as the "Executive Board" and consists of the current officers of the Association, three Directors at large, and the most recent former Chairman. Section 2. Duties and Powers The Executive Board shall: 1. act as the governing body of the Association in accordance with the policies adopted in the meetings of the Association. 2. perform such additional duties and exercise such additional powers as are specifically granted in, or required by, the bylaws of the Association. Section 3. Election and Appointment The Executive Board Directors shall be elected by a majority vote at the business meeting. One Director will be elected each year. The vote may be by secret ballot. Section 4. Tenure The most recent former Chairman will serve for one additional year. Directors shall serve for a period of three consecutive years or until their successors are duly qualified and elected. The tenure for Directors will be staggered so that each year only one Director will be leaving the Board with one new Director replacing them. They shall assume office at 12:00 noon on the day following their election or appointment. Section 5. Termination of Tenure A. Tenure in office is terminated by: 1. death; B. A Director may be removed from office for failure to fulfill duties by a two-thirds vote by secret ballot of the membership present at a regular or special meeting. Section 6. Vacancies In the event of a vacancy in the elected offices of the Association resulting from other than termination of tenure, the board will appoint a successor to the vacant office to serve until the next regularly scheduled meeting, or until a special meeting is convened to elect a successor. Article V – Meetings Section 1. Rules of Order The rules contained in Robert’s Rules of Order, Revised, shall govern the Association in all cases to which they are applicable except when modified by the bylaws of the Association. Section 2. Regular Meetings Association Meetings will be determined by the Executive Board who shall set the frequency, time, and place. Section 3. Executive Board Meetings Meetings of the Executive Board must be called by the Chairman, or the Vice-Chairman in the absence of the Chairman, provided all of the members have been afforded reasonable notification of the meeting. Section 4. Special Meetings A special meeting of the Association may be called by the Chairman or the Vice-Chairman in the absence of the Chairman. This shall be upon a majority vote of the Executive Board or at the request of at least five Association members. The reason for a special meeting must be clearly stated in the call for the meeting and no other business may be properly considered at the meeting. At least two weeks notice of such meeting must be provided. Section 5. Quorum A quorum shall be required to conduct any business of the Association. A quorum is defined as a majority of the Board members or the Association membership in combination with their proxies as relative to the type of meeting being conducted. Article VI – Committees Section 1. - The Chairman, with the consent of the Executive Board, may appoint such Special Committees, as deemed necessary. Section 2. – The officers of the Association serve as the members of the Executive Committee. Except for the power to amend the Bylaws, the Executive Committee shall have all of the powers and authority of the Executive Board in the intervals between meetings of the Executive Board, subject to the direction and control of the Executive Board. Section 3. – The Treasurer is chair of the Finance Committee, which includes three other Board members. The Finance Committee is responsible for developing and reviewing fiscal procedures, a fundraising plan, and annual budget, if any, with the other Board members. The Board must approve the budget, if any, and all expenditures must be within the budget. Any major change in the budget must be approved by the Board or the Executive Committee. The fiscal year shall be the calendar year. Annual reports are required to be submitted to the Board showing income, expenditures and pending income. The financial records of the organization are public information and shall be made available to the membership, Board members and the public. Article VII – Amendments The bylaws may be amended by a two-thirds vote of the association membership present in a meeting when a quorum exists. Proposed amendments must be submitted in writing to the Executive Board for presentation to the membership at least thirty days prior to a scheduled meeting or special meeting. Proposed amendments will be read at two consecutive meetings before voting on adoption of the amendment. Proposed amendments will be sent out via email to Association members along with the regular meeting announcements. Article VIII – Dissolution If the Association is dissolved, the existing members of the Executive Board will disperse all assets of the Association as soon as practical. The total assets of the Association will be donated to an educational institution(s) within the State of South Carolina that has a certified Webmaster Degree program. In the event no South Carolina institution offers such a program, the Executive Board will chose an alternative South Carolina educational institution. The specific institution(s) will be chosen by a majority vote of the existing Executive Board at the time of dissolution. This Charter was adopted and approved at a meeting of the Association on April 4, 2002.
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